Welcome to the vendor and sponsor page for the 2014 International Immersion Conference: Maintaining Access to Multilingual Communities, to be held in Salt Lake City, October 15-18, 2014.

Please review the vendor and sponsorship options below.  You may register as a vendor or sponsor using the lefthand navigation links.  Please contact Tristin West at tristinwest.immersion@gmail.com if you require additional information.

EXHIBITOR INFORMATION

Exhibits at the 2014 Immersion Conference

This conference is being hosted by the University of Utah and USOE, but in the past has been hosted by CARLA and held in Minnesota. The conference will be held at the Grand America Hotel in Salt Lake City, Utah. Premier Exhibit Booths will be organized in the Imperial Ballrooms A and B, a central area to the conference, which will house the conference’s breakfast and coffee service. Standard Exhibit Tables will be arranged in the foyer leading to the Imperial Ballrooms.

Target Audience – Immersion Language Educators

Exhibits should focus on materials and services related to pre K–16 immersion language education. Content materials (math, social studies, science, language arts) in non-English languages as well as professional development materials for immersion teachers are particularly welcome.

Sponsorship and Exhibitor Options

There are different opportunities to participate in the conference, either as a sponsor or as an exhibitor.  Please review the information below under the Vendor, Corporate and University Sponsorship Opportunities heading.

Exhibitor Space Cost & Description

Currently, there are 15 Premier Exhibit Booth 10’ x 10’ spaces available, and 5 Standard Exhibit Table spaces available.  Additional spaces can be purchased and combined for larger exhibit area.  Exhibitor Sponsors will have first priority in space selection.  The Premier and Standard exhibitors will be able to select from the remaining spaces once their contract payment is received. 

Cost per booth:  Please note that Exhibitor Sponsorships for the two-day conference include the cost of booths and/or tables.

• Premier Exhibit Booth: $850

• Standard Exhibit Table: $650

Each booth includes the following:

•  8’ H Back Drape

•  3’ H Side Drape

•  One 8’ x 24” W x 30” H Skirted Table

•  Two Folding Chairs

•  One Wastebasket

•  One Booth Identification Sign

•  500 Watt Electrical Outlet

 Each Standard Exhibit Table includes the following:

• One 8’ x 24” W x 30” H black skirted table
• Two folding chairs
• One wastebasket
• One booth identification sign
• 500 watt electrical outlet

Exhibitor services for the conference are contracted to Modern Display and Design who will provide all exhibitor services listed above (included in the exhibitor space cost).  Payment for the exhibit space must accompany application (see below for payment information and guidelines). Conference registration is not included in the exhibitor fee. Exhibitors who want to attend sessions or meals as part of the conference should register for the conference in addition to paying for an exhibit table.   Conference registration and meals, however, are included in the Exhibitor Sponsorships.

Additional Logistics

Additional exhibitor products/services such as floral arrangements, carpeting, easels, sign holders, additional chairs, literature racks, carts, projectors, screens, computers, speakers, and additional equipment outlets are available for additional cost through Modern Display and Design.  For a fee, shipments can be sent to Modern Display and Design.  Please include explicit instructions on your shipments to Modern Display and Design.  Exhibitors will be responsible for creating their own contract and payment with Modern Display and Design for any of these additional services.  If you wish to create your own contract, please contact Melissa Erickson at merickson@modernexpo.com and identify yourself as an exhibitor at the Immersion Education Conference 2014.

Exhibit Times

Exhibits will be held during the following times:

• Friday, October 17, 2014, from 7:30 a.m. – 5:00 p.m.
• Saturday, October 18, 2014, from 7:30 a.m. – 3:00 p.m.

There will be no exhibits during the pre-conference workshops on Thursday. Exhibitors can set up their tables between 1:00 p.m. and 5:00 p.m. on Thursday, October 17, 2014, and can break down their displays between 3:00 p.m. and 5:00 p.m. on Saturday, October 18, 2014.

Application and Payment Instructions

To apply to become an exhibitor, fill out the application form and pay the appropriate fee using the navigation link on the left (Vendor Application and Payment). You will receive an email confirmation of your payment.

Refunds minus a $100 processing fee can be granted if written notice is given up to September 12, 2014.  No refunds will be given after this date.

VENDOR, CORPORATE AND UNIVERSITY SPONSORSHIP OPPORTUNITIES